Exhibitor Frequently Asked Questions

Exhibit Hall Location

The Exhibit Hall will be located on the ground level of the DFW Hyatt Regency in the Aviators Room. The Cvent app will have an interactive map. Specific exhibit table and booth location will be available on the app after exhibitor registration is closed.

Set-up time

Exhibitors may set up on Wednesday, June 5, between 5-8 pm and/or on Thursday, June 6, between 6:30-8:30 am. All exhibitors should be set up and ready no later than 9:00 am on Thursday, with the Exhibit Hall opening at 10:00 a.m. Exhibit Hall will open at 7 am on Friday. Load-in will happen though hotel's main elevator. A loading dock is available for high-gated trucks only.

Coffee, snacks, etc will take place in the Exhibit Hall so be ready for attendees on time!

Standard Exhibit Table size

Tables are 6' x 30' with a white tablecloth and black skirt. Displays cannot exceed the width of the table. The footprint of the space cannot be exceeded into additional space.


Wi-Fi will be available and login information will be provided at arrival. There is no hard-wired internet available.


Access to electrical outlets are on a first-come, first serve basis. A Conference committee member will be in touch will all exhibitors to inquire about electrical needs. An effort will be made to accommodate as many electrical requests as possible.


ALL guests, including those with a TOLLTAG: Enter DFW Airport Toll Plaza through lanes marked "TICKET ONLY". Pull a ticket and provide to the hotel attendant for validation. DO NOT ENTER through lanes marked TollTag. Otherwise, your TollTag will be charged and you will be responsible for the daily parking rate.


Attendees are invited to stay at the DFW Hyatt Regency for a discounted rate.

Off-Site Exploring — Complimentary Shuttle to Grapevine Home to shops, wineries, restaurants, and more! Shuttle Hours: M-Tues Closed, Wed-Thu 2PM — 8PM, Fri-Sun 11AM-9PM
Onsite FedEx Office — Located on ground level
Hours: M-Thu 7AM-6PM, Fri 7AM-5PM, Sat-Sun Closed
Shipping to the conference: Call the onsite FedEx office for directions: 972-456-3229